La Cañada Unified School District

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Human Resources

April 1, 2020

 

Dear LCUSD Colleagues,

 

I am reaching out to all LCUSD employees, with some additional information related to our jobs. Our job in the Human Resources office is to support all of us, and to answer questions that, quite frankly, have never been asked before. This document is based on questions we have been receiving, and it provides the answers that we have right now. As you all know, everything is changing hour by hour, and the answers could change with each new government declaration or law. Therefore, I ask that you consider this a working document. I have placed it front and center on the LCUSD Human Resources page, and I will update it with new information, with additional questions that you send me, and with other information that I believe would help you. If you don’t see what you are looking for here, please email me (dcradduck@lcusd.net) and I will get back to you quickly.

 

Do I report to work?

As of March 31, 2020, the LCUSD Governing Board gave direction that all district facilities will remain closed and non-essential employees will continue to work remotely through May 5, 2020. Employee classifications that have been designated as “essential functions” are the only employees working at sites and the district offices.  Those classifications that are determined to be “essential functions” will report on the days and times determined by their supervisor.

 

Employees in job classifications that are non-essential functions are asked to check their email daily, be available to work during their normal work shift, and complete the essential functions of their jobs as determined by their supervisor.  As this situation is changing rapidly, staff will be provided updates via email by the Superintendent every Monday, Wednesday and Friday, and site principals every Tuesday and Thursday. 

 

What am I expected to do remotely?

During the time employees are not required to report to work, teachers will continue to provide online learning opportunities for students as directed by the site administrators.  Classified staff may be asked by their supervisors to complete tasks remotely for their site/department. Additionally, all employees will be asked to participate periodically in watching professional development videos and completing the assessments at the end of the videos.  I will send information out about how to log on, what video(s) you are expected to watch, and how to complete the assessment at the end of the video(s). The system will record your progress in watching the videos as well as your assessment scores to receive credit for completion of the professional development videos.

 

At some point in the future, we expect that employees will eventually return to work.  We will keep employees up to date as we receive more information regarding when employees are expected to report to work.  From now through May 5, 2020, employees should check their district email daily for updates or work assignments from their site/department supervisors. 

 

Will I get paid during the closure? 

The District will maintain employees’ base pay and benefits for ALL employees relative to their regular schedules for the period of closure.  The Business Office is continuing to process payroll and reimbursements in the following manner:  

 

  • If employees have direct deposit, direct deposit will continue as normal.
  • If employees typically get hard checks, the hard copy checks will be mailed out.  
    • Classified staff hard copy checks will be mailed out on the 10th and 25th of the month.
    • Certificated staff hard copy checks will be mailed out on the 31st of the month.  
  • If employees would like to arrange to pick up a hard check from the district office between the hours of 9:00 a.m. and 12:00 p.m. on the dates mentioned above, employees must contact Dolly Leidelmeijer at dleidelmeijer@lcusd.net or (818) 949-4708.  Checks that are not picked up by 12:00 p.m. on those dates will be put in the mail to go out to employees.

 

What if I get sick? What if I want to self-quarantine? What if I am part of an “at risk” population?

At this time, employees are not required to use their accrued leave time if they are able to fulfill the expectations of working remotely.

 

  • If an employee becomes sick with Coronavirus symptoms, the employee should seek medical treatment immediately. 
  • If an employee thinks they have been exposed to Coronavirus and develop a fever and symptoms, such as cough or difficulty breathing, the employee should call their healthcare provider for medical advice.
  • If an employee is part of an “at risk” population, the employee needs to communicate their circumstances to their supervisor and the supervisor will work with the employee to determine if the employee will be excused from reporting to work and not required to use leave balances.
 
On March 18, 2020 the Families First Coronavirus Response Act (FFCRA) was signed into law. FFCRA requires school districts and other certain employers to provide their employees with paid sick leave or expanded family and medical leave for specified reasons related to COVID-19. As such, LCUSD employees are requested to report any absences that are COVID-19 related so that the district may seek reimbursement under FFCRA.

 

What if I am already on a paid leave of absence?

Employees already on a paid leave of absence will continue that leave and continue to use accrued illness or vacation days. Employees on a leave of absence will not be required to perform any functions of the job from home or work during the leave period.  If a doctor provides the employee a medical release to return to work, the district will document the end date for the leave in accordance with the doctor’s note and the employee may return to work. Long-term substitute employees will continue to be paid in long-term assignments, and expected to meet the work expectations in those assignments until informed otherwise by the district.

 

What if my spouse or significant other loses their job? Can I add them to my LCUSD benefits?

If your spouse or significant other loses their job, that is a qualifying event that allows an employee to add that person to their health benefits through LCUSD.  If this occurs, the spouse needs to get a letter from the Human Resources office of their company stating when their health benefits will end. That letter should be sent via email and/or hard copy to Dolly Leidelmeijer at dleidelmeijer@lcusd.net or call (818) 949-4708. You can also mail the information to the District Office at 4490 Cornishon Ave, La Canada, CA 91011.  

 

To enroll for health benefits, the LCUSD employee must complete the enrollment process for their spouse or significant other.  The enrollment forms for Kaiser, Vision and Dental coverage are available on the LCUSD website, Human Resources page, under “Employee Health Benefits.”

 

https://www.lcusd.net/apps/pages/index.jsp?uREC_ID=328729&type=d&pREC_ID=811565

 

To enroll in Blue Shield, contact Dolly Leidelmeijer at dleidelmeijer@lcusd.net or (818) 949-4708 directly.  

 

Can I make changes to my 403(b) plan?

For those employees interested in making changes to their 403(b) plan, please contact  Dolly Leidelmeijer at dleidelmeijer@lcusd.net or (818) 949-4708. Forms for the 403b are currently posted on the same page as the “Employee Health Benefits.”

 

https://www.lcusd.net/apps/pages/index.jsp?uREC_ID=328729&type=d&pREC_ID=811565

 

What about Spring Break?                                                       

School is closed through May 5, 2020. We will observe spring break as originally scheduled, April 6-10, 2020. If you were scheduled for non-work or vacation time during the week of April 6 through April 10, you should continue to plan on that time off. 

 

The dates of spring break will continue as non-work days for classified staff who are not twelve month employees.  If you have not yet submitted a vacation request form to take time off, click here. Once you fill out the vacation request, you can take a picture of it and send it via email to your supervisor or send it in the mail.  If classified employees do not turn in a vacation request form for the week of April 6-10, 2020, you will be docked for those days.

 

What if I already planned to be out during the school closure and I have a substitute scheduled?

All day to day substitutes have been canceled. Teachers do not need to do anything in Frontline. Long-term substitute teachers who are already in a paid assignment will continue to take the place of certificated teachers and will continue to be paid. Long-term substitute teachers will receive the same information regarding instruction as all other certificated staff.

 

What if I get injured while working remotely?

All of our Workers’ Compensation programs are still in force. If an employee becomes injured while working remotely, please be sure to follow all of our established procedures: (1) Contact LCUSD Workers’ Compensation Secretary, Monica Peralta (818) 952-8320 or mperalta@lcusd.net or call 911 if you are in need of immediate medical attention; (2) Inform your immediate supervisor of the situation; and (3) Complete the required forms that will be sent to you by Monica Peralta.

 

Can I go to my site?

Sites are locked down and alarms are set where they exist. We discourage being at the sites in an effort to support the “Safer at Home” practice. Also, we want minimize activity in the rooms to keep them clean.  If you must go to campus to do an essential activity, please be aware that the alarms are engaged just like they are on a weekend.

 

Other Important Reminders and Information

  • Remember that it is expected that all employees are on-call during the school closures and are expected to be available during your regular shift; otherwise you will need to use your accrued time.
  • Engage in social distancing and safe practices – refrain from meeting with others individually or in small groups in person while working remotely.
  • Custodians are doing deep cleaning and then locking down district sites, however you do have access to your rooms.  If you need to go to your school site/department, communicate with your supervisor so custodians can work around your schedule.  

 

Be sure to check the LCUSD website regularly as information is constantly changing and we are updating our website continually.  If you have any other questions not addressed here, do not hesitate to contact me at dcradduck@lcusd.net. Thank you for all you are doing to maintain some sort of normalcy for our students while balancing your own world.  It is not easy not knowing what will happen next; connect with family, friends, and colleagues and keep yourself healthy.

 

Sincerely,

Debra Cradduck

Executive Director of Personnel Services

 

 

 

Families First Coronavirus Response Act Employee Rights Poster
The Human Resources Department has responsibility for planning, organizing, and coordinating programs related to human resources, including recruitment and selection of all staff. Our primary goal is to provide outstanding service to certificated, classified, and administrative staff responsible for the education of La Cañada students.